A global manufacturer did not have a VAT recovery program in place for global expenses originating from US-based business units, although they did reclaim from their European entities. Working with
autoVAT, an analysis of their corporate card data revealed that of the approximately $7.8M spent outside the
US, around $5.6M was in countries which allowed VAT reclaim.
Some 19,000 invoices with a total value of $3.1M were identified with
some reclaimable VAT and $319K was submitted for reclaim. This amounted to 4% of non-domestic spend which is
in line with what has typically been achieved by other corporations.
A global corporation which had historically not recovered VAT reassessed its stance and decided to initiate a VAT recovery effort with the assistance of autoVAT. Detailed
corporate card data was available and analysis of this identified more than $1.4M in eligible VAT from 48,000 invoices, mostly incurred in the UK where the company was able to reclaim
VAT over the past 3 years as part of its first claim.
However, VAT reclaimable from the available documentation amounted to only $37K, as the client did not have all the necessary invoices.
Fortunately autoVAT was able to use the card data to identify missing invoices, and then worked with the relevant merchants to re-issue documentation. This resulted in an additional $475K being recovered.
Based on the success of this first initiative, the company has now expanded the program to further countries, improved its processes to capture better VAT documentation, and is now recovering VAT annually with $638K being reclaimed for the last tax year.
The US arm of a global firm with an international T&E spend of $8.3M had an outsourced VAT reclaim program in place yielding $125K annually based on the documentation available from existing processes.
After switching to autoVAT, the firm was able to maximize recovery by using corporate card data to target high-impact invoices, as well as work directly with merchants to obtain re-issued documents, resulting in an
increased application of $230K in the first year of operation. This equated to 6% of the $4M total refundable VAT exposure.